Cut Your Zapier Bill by 80% — Flat-Fee Migration to n8n

The billing cliff nobody warns you about

A 5-step Zap firing 200 times a day uses 1,000 tasks — not 200. Zapier's per-step billing means your costs multiply with every workflow you add. n8n counts one execution per run, regardless of how many nodes you chain together. Same work, 60–80% lower bill.

"Zapier has been killing me expenses wise would like some suggestions to move to some other automation platform to cut down costs?" — u/durkpang, r/automation (149 upvotes)

"The thing most people miss with Zapier is that it charges per task, not per Zap. A 3-step Zap running 500 times = 1,500 tasks billed. So you hit the plan limit 3x faster than expected." — u/hnx2020, r/automation

What you get

Zapier account audit — every Zap mapped to task consumption and monthly cost
Migration plan — equivalent n8n workflows built and tested for your top 10 Zaps
Client-owned Hetzner VPS provisioned (~€4/mo) — you own it, not us
n8n Community Edition installed with Docker + Caddy SSL + automatic daily backups
Handover call (30 min) — walk through every migrated workflow together
14-day support window post-migration — any post-go-live issues fixed at no charge

Pricing

Migration (≤10 Zaps)

$750

Flat fee. Audit + build + deploy + handover. No hourly billing. Paid after delivery via Stripe.

Managed Ops Retainer

$99/mo

SSH-based: monthly updates, uptime monitoring, encrypted backups, fix-anything SLA. Cancel any time.

How it works

Book a free 15-minute Zapier cost audit call — we look at your account live, calculate your actual per-step bill
We build equivalent n8n workflows on our staging instance and walk you through them before any switchover
You provision a Hetzner VPS (~€4/mo — we give you the exact steps) and we deploy n8n to it
Cutover: Zaps turned off, n8n workflows turned on — typically same business day
14-day support window included; add Managed Ops retainer to hand off ongoing maintenance

Book your free Zapier cost audit

15 minutes. No commitment. We'll show you exactly what you're overpaying.
Questions first? Email john@zapmigration.com

About the service

Solo operator — not an agency. I've migrated 5 Zapier workflow groups (Gmail→Sheets, Typeform→Slack, Calendly→Notion, Stripe→Airtable, webhook→HubSpot) and time each migration to keep the flat fee honest. If a migration takes more than my budgeted hours, I absorb it — you pay the same $750. That keeps me incentivised to build efficient workflows, not to bill more hours.

n8n has 187K GitHub stars, listed enterprise users (Vodafone, Microsoft, Wayfair, Zendesk), and a free Community Edition licensed for self-hosting with no per-execution fees. Your VPS, your data, your n8n instance. I don't touch it after handover unless you're on the Managed Ops retainer.